Re: Share app to people from differents organizati...

Corentin_Dal_Fa · 12-22-2020 05:41 AM

Hello everyone,

Do you know if it is possible to share an app to users that are not from our organization or domain ?

For example I would like to build an app and then share it with Appsheet users that are clients (different organization) or collaborators from other entities of my company (different domain).

Thank you for your help, have a nice day !

Corentin

LeventK

@Corentin_Dal_Farra
There 2 options with user authentication:
1.) Assigning users whom should own a cloud associated email adress from:

Google
Box
Dropbox
Office 365
SalesForce
Smartsheet

2.) You or your users can create your/their own login credentials regardless of any cloud association with a key pair combination i.e. username & pwd, email & pwd etc. provided you subscribe to AppSheet Business Plan and incorporate AWS Cognito to this plan as an add-on.

Provided you are using Domain Authentication via AppSheet, only users associated with your own domain can access the app.

Corentin_Dal_Fa

Hello @LeventK

Thank you for your answer,

So If I understand well I can create an app and share it for example :

Share to all my organization through the domain feature
Share to some external clients with specific mail adress different from mine

Have a nice day,

Corentin

LeventK

That’s correct @Corentin_Dal_Farra. Please be aware that, by granting access for a whole domain, will need regular checks for the app licencing. Provided you are not integrating a Domain Auth feature, then you won’t be having a control on the users who can login to the app or not. For example; if you choose to add the entire domain of myCompany.com, and let me be one of that company’s staff that you don’t want me to access/use the app, provided someone in the company share the app link with me, I’ll simply be accessing the app.

Thus; I highly and humbly suggest to have a Users table and use Security Filters to filter the app data as per user, so that if any unwanted user accesses the app, they won’t be seeing any data at all.

Corentin_Dal_Fa

Thank you for these details @LeventK

It brings another question after what you said :

I was thinking that if I share an app to my company domain and for example I have only 20 Appsheet licences for my company, only the 20 licenced user could access the app ?

I understand that even if a user do not have a licence but is in the company domain, he will have the possibility to access the app ?

Thanks for this valuable information

Corentin

LeventK

When you authorize an entire domain, every email address can access the app and login. If you have N number of licences, then with N+1th user, the appsheet will warn you about the licence usage. Provided you don’t take the necessary actions in 3 days, your apps will be blocked.

Correct.

Corentin_Dal_Fa

Thank you for your answers,

I was not aware that a user can access an app without a licence, can you explain to me when a licence is needed (maybe for sharing or edit or creating app)?

That would mean that if I am the only one to create apps in my organization, I only need 1 licence.

Thanks, have a great day

Corentin

LeventK

Depending on what kinda auth protocol you have set in your app, each user explicitly specified and invited via email to use the app via Users pane, can access and use the app. Thus, each distinct email address accessing the app, requires 1 (one) licence.

That 1 (one) licence only gives yourself to use the app provided the app is deployed. If your app is not deployed max. 10 users can use and test your app.

Corentin_Dal_Fa

@LeventK thanks for all this information

I think I should take time to see more in detail the access and rights part of Appsheet.

Thank you for your very helpful answer

Have a nice day,

Corentin

LeventK

You’re very welome. My pleasure to be helped of.

Share app to people from differents organizations or domains