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New Sharing Experience
Hi community members!
We’ve seen a number of issues with the AppSheet sharing experience that we wanted to address:
- Cumbersome to manually enter multiple users or domains to share with.
- Confusing that clicking the “Add” button adds a new input and doesn’t share.
- Unclear who the app owner is and who to contact when you need.
- Need to switch between tabs to copy the link to share.
- Not a familiar experience to other common Google products.
Previous sharing experience:
New Sharing Dialog
We’re releasing enhancements this week to how you share an app that make it easier to share and manage access to your app, and we’d love your initial feedback and thoughts (reply to this post)!
Key changes:
- A more familiar sharing dialog experience, similar to Google Sheets and Drive.
- Can easily copy/paste a list of email addresses or domains for bulk entry.
- See a clean list of sorted domains and users, and identify the app owner.
- Easily find and copy sharing links from the dialog footer.
- Replaces the “Share app” and “Links” sections in the Users page, the rest stays the same.
User Experience
Click on the share button in the top right to open the dialog (next to the undo/redo buttons).
See the list of users and domains the app is shared with, and change or remove their permissions for the editor and app. You can also easily identify the app’s owner.
You can add multiple users or domains (even copy/paste a list), and choose whether to send sharing invitation emails to users. You can also copy sharing links from the footer.
Impact on the Users page
- The “Share app” and “Links” sections will be removed from the Users page.
- The rest will be unchanged:
- Authentication provider, domains and user list will continue to show in the Users page.
- Advanced sharing settings for a user’s app version and app role will stay in the Users page.
- Managing group sharing and making an app public will stay in the Security page.
The docs have more detailed steps for how to use this new experience. We hope you like these changes– we do 
We’d love to hear from you in the comments.
we’re working on bringing you more seamless Google experiences and Google magic, slowly but surely! Stay tuned for more.
Thanks, Koichi, and yes! Autocompleting from your Google contacts is something on the roadmap and one of the things we’re looking into as a next major improvement. You’ll notice we’re working to gradually improve the experience so sharing can be as seamless and easy as when using other Google products like Google Sheets, etc. Stay tuned.
Re: access to app owner email – I see so it already exists. We will consider how to make it easier to surface or offer a button to 1-click “send message to app owner”, but to be frank, may be low priority on the list compared to other things we’re looking to improve.
Re: localized invitation message – yes, please think on it and let us know. For now, we are matching the behavior we already have today, so it is not a regression in any way, but can continue to find ways to improve this experience over time.
It is far more useful with us to change “default message” text by app creators. This is part of areas we need to localize the message body all the time when we add the new users to the app.
yes, it is always in English, but our end user and clients claims this message must be localized.
Yes, we can do it by changing this text, but need to do it ALL THE TIME we add new users. I m assuming somewhere Info Pane, properties tab, we have new section " Default message on notification to new users" then we add our own text. It will be picked up as default message on adding new users (but still customozable as it is).
thank you.
